A Personal Assistant to the Director role is now available with one of our clients operating within the hospitality industry!
 
Duties and responsibilities:

  • To prepare and handle all administrative/clerical duties, such as filing, typing, emailing, scanning, photocopying, binding.
  • Make appointments for the Director and keep agenda up-to-date.
  • Handling incoming and outgoing mail and distribute accordingly.
  • Keep the record-keeping / filing system up-to-date.
  • Keep copies of contracts, agreements, licenses, permits, certificates and any other documentation and files respectively.
  • Take minutes of meetings as and when requested.
  • Greet guests for meetings
  • Responsible for office equipment being used and stationery
  • Ensure that the standard telephone procedure and etiquette are adhered to.
  • Respect and observe the company’s rules and regulations together with policies and procedures.
  • Actively participate in training and development programs and maximise opportunities for self-development.
  • Perform any other duties as may be assigned from time to time by the Company.

The ideal candidate has/is:

  • Advanced level of Education, a secretarial diploma is considered an asset.
  • Experience in a similar position is a must.
  • Excellent writing and communication skills.
  • Good presentation skills.
  • Good knowledge of Microsoft Office.
  • A good team-player.
  • A committed and loyal individual.